Digital Customer Service: Benefits, 7 Best Practices and Examples

Gone are the days when customers patiently held the line, waiting for a support agent to address their issues. Think about the last time you needed help from a brand—did you prefer a quick chat online or a long phone queue?

Today’s customers are more tech-savvy, hyper-connected, and less willing to wait. With digitalization as the new norm, can businesses afford to rely on outdated, slow support methods? Not if they want to stay relevant and competitive.

Imagine being able to resolve an issue through a quick chat, self-service portal, or a social media message—fast, effective, and convenient. This is the promise of digital customer service.

In this blog, we’ll explore how digital customer service is reshaping the support landscape, the key benefits it offers, and practical strategies businesses can use to deliver outstanding, memorable experiences.

What is digital customer service?

Digital customer service is the support and assistance offered to customers across online channels and digital platforms such as email, live chat, messaging apps, and social media.

It surpasses the use of traditional one-on-one interactions or phone calls and uses various advanced communication channels to manage customer issues and provide prompt support.

Anytime a customer reaches out to your brand without calling or going physically for support, they practice digital customer service either by texting, browsing your website, or checking your posts on social media platforms.

Digital customer support encompasses all online customer interactions with your business across messaging, online voice, video, and social media.

Importance of digital customer support

During the COVID-19 pandemic, one-on-one interactions were limited, and many businesses shifted to operating online.

This shift has increased the demand for digital customer service, enabling support teams to assist customers from anywhere.

According to a report from eGain, 69% of customers perceived the use of digital customer service has increased since the outbreak of COVID-19.

It’s now a necessity for most businesses, especially those with global customers and employees, to invest in digital customer service for various reasons.

Boosts agent productivity

Unlike traditional channels, businesses that leverage digital customer service tools like live chat empowers support agents to handle multiple customer inquiries simultaneously instead of being limited to one phone call at a time.

By offering self-service portals and FAQs, digital customer support empowers clients to handle simpler problems on their own. This reduces the volume of incoming inquiries and frees up agents to focus on more complex issues, improving team productivity.

Enables quick response times

Digital customer service solutions like social media platforms help speed up response times and enable support agents to interact with clients in real-time and respond instantly to customer queries.

Furthermore, help desk ticketing system with the integration of digital platforms can categorize and prioritize support tickets, ensuring that urgent requests are routed to the right agent for immediate resolution.

Additionally, self-service tools like knowledge base articles allow customers to access prompt support on simple issues independently.

Provides personalized experiences

Today, customers prefer more personal interactions tailored to their wants and likes.

A Salesforce study shows that customers (73%) expect businesses to recognize and provide for their unique needs and preferences.

With digital channels like email, live chat, and messaging apps, businesses can know more about what customers really want.

Digital tools like a customer relationship management (CRM) can track customer information and preferences, allowing support teams to offer more personalized services based on past interactions, purchase history, and data.

Allows global reach

Digital customer service supports communication on multiple channels such as messaging apps and social media platforms.

Social media and messaging apps such as WhatsApp Messenger have global reach, enabling businesses to engage with customers from every corner of the world and share their product updates.

Businesses can provide consistent online customer service through these channels without having to set up a local office in every market they operate in.

Offers scalability

Growing businesses often need to hire more agents or implement more tools to meet increasing demands.

With digital client service tools like customer self-service portals, companies can handle an increasing volume of interactions without stretching their budget or compromising the quality of customer service.

Digital customer service platforms can integrate multiple communication channels into a single system, omnichannel inbox. This helps businesses expand their customer service by providing a unified experience across these channels.

What are the commonly used digital channels in customer service?

As the field of technology advances, customer service revolutionizes. Both customers and businesses use digital channels for communication.

A study by Statista shows that almost 70% of the population worldwide uses smartphones.

This revolution in customer service enables businesses to support customers efficiently and effectively on digital customer service channels. These online platforms streamline online customer support and foster loyalty. Let’s find out.

Live chat

Live chat is a real-time messaging tool that enables customers to communicate directly with a business on a website or a dedicated app, providing prompt support and assistance. Businesses can use live chat software to give clients quick and personalized replies.

Salesgroup study shows that 79% of customers prefer live chat for its quick response.

Businesses can connect with customers directly, build trust, and increase satisfaction by implementing live chat on their website or any dedicated online communication app.

Self-service portals

Self-service options such as knowledge base software enable customers to handle simple issues independently, allowing agents to focus on complex tasks that require expertise.

Other options such as FAQs, tutorial videos, user guides, online learning resources help customers access information they need, and online community forums to allow clients to engage and learn from each other’s experiences.

Social media platforms

Today, many customers use social media platforms such as Facebook and Twitter to connect with brands and raise their concerns.

According to Khoros, users from Twitter (75%), Facebook (59%), and Instagram (34%) reach out to brands using these platforms.

These platforms have multiple users, making it a typical channel for businesses to:

• Post about a new product and reach many customers
• Monitor public sentiments
• Gather feedback and insights from customers

Social media platforms help businesses provide digital customer service by offering 24/7 support, managing reputations, and proactively addressing customer concerns in a cost-effective manner.

Email

Email is an essential part of digital customer service, providing a direct and reliable way to communicate with customers. It allows businesses to respond to inquiries at their own pace while keeping a clear record of past conversations.

Support teams can use these records to offer more personalized and consistent service. Automation helps by sending confirmation emails, status updates, and feedback requests, making the process smoother.

Email also integrates with CRM and help desk tools, helping businesses manage customer data in one place.

Best practices for delivering excellent digital customer support

What makes a digital support experience feel truly exceptional? Is it quick responses, personalized solutions, or seamless communication across channels? Delivering excellent digital customer support is about combining these elements to create meaningful interactions.

Ready to explore the best practices that can help your support team shine? Let’s dive in!

Reach customers on their preferred channels and deliver reliable support

According to a report by PWC, the number of companies investing in omnichannel has increased from 20% to more than 80%.

Businesses are rapidly embracing this strategy because today’s customers expect seamless support no matter where they reach out.

This shift highlights that omnichannel isn’t just a trend—it’s the future of customer service. To stay competitive, you must be present where your customers are, be it via email, Facebook, WhatsApp, or live chat, to offer consistent, high-quality support.

Providing a variety of support channels ensures you cater to various types of customers, deliver faster resolutions, and build stronger relationships.

Provide agents with a unified view of customer issues through an omnichannel inbox

Ever felt the frustration of switching between apps just to get a simple answer? Now, imagine your customer service team juggling emails, live chats, and social media messages to track conversations.

Messages get lost, response times slow down, and customers grow tired of repeating themselves.

An omnichannel inbox eliminates these issues by bringing all inquiries into one unified space, giving agents a complete view of every conversation, no matter where it started.

Want to make the most of an omnichannel inbox? Focus on these key steps:

• Integrate all key communication channels: Ensure the commonly used channels like email, live chat, and social media feed into one unified inbox.
• Keep a complete conversation history: Store past interactions from every channel in one place, so agents always have the full context of customer issues
• Leverage smart ticket routing: Direct complex inquiries to the right agents to ensure they are resolved comprehensively
• Enable seamless collaboration: Make it easy for teams to share insights privately and escalate issues quickly when needed.

When interactions flow seamlessly, customers get faster, more effortless service that makes them feel valued and heard.

Incorporate AI and automation tools in digital channels

A report from BusinessDasher stated that slow response times cause 52% of customers to cease purchasing from a brand.

In today’s fast-paced digital world, speed and efficiency are non-negotiable. AI and automation tools can transform your digital support by delivering fast, personalized responses across channels.

Here’s how you can put them to work:

• Automate routine tasks: Use workflows to handle FAQs, send reminders, and keep customers informed without human intervention.
• Implement an AI Assist tool: Assist agents with real-time suggestions and generate context-aware responses to improve efficiency.
• Carry out sentiment analysis: Detect customer emotions in real time to prioritize urgent issues, personalize responses, and improve service quality.
• Set up SLA automation: Based on predefined rules, set SLA triggers for follow-up messages, status updates, or ticket escalations to ensure timely responses, reduce unresolved issues, and minimize repetitive manual communication.
• Leverage AI-driven insights: Analyze customer interactions across all digital channels to identify patterns, predict common customer needs, and proactively refine your service strategy.

Integrating AI and automation into your digital channels can help you provide faster, smarter, and more engaging customer experiences.

Complement your customer support with self-service options

Customers expect quick answers, and self-service options give them the flexibility to find solutions without waiting for an agent.

Well-structured customer self-service tools like knowledge base, FAQs, and community forums can efficiently help customers resolve common questions independently, reducing support volume.

At the same time, agents can quickly access and reference these resources, ensuring they provide accurate, well-informed solutions without delays while handling multiple customers through digital channels.

To make self-service effective, the resources should be easy to navigate, regularly updated, and accessible across devices.

You can also utilize AI-powered knowledge bases to:

• Help customers find answers quickly
• Summarize lengthy articles
• Translate content across different languages in real-time

When customers can’t find what they need, provide a seamless way to connect with a human agent for fast resolution of complex issues.

For example, BoldDesk customer service software empowers its users to reach out to support whenever they need clarification or have problems finding a solution in the knowledge base.

A smooth transition from self-service to live support prevents frustration and ensures a frictionless customer experience.

Equip your team with essential digital skills

Empower your support agents with the right knowledge and skills to use new emerging digital customer service tools and technologies when interacting with customers.

Here are some tips for digitalizing your support team:

• Educate the team on digital media etiquette
• Teach them how to collaborate through digital platforms
• Train agents to troubleshoot and integrate tools

Your support team should also be qualified with problem-solving skills to handle issues with empathy, even on digital customer service platforms.

Blend digital tools with a human touch

While automation enhances efficiency, over-reliance on digital tools can make customer interactions feel impersonal. AI-powered assistants and automated responses are great for handling routine queries, but complex issues often require human empathy and critical thinking. Striking the right balance ensures that automation enhances, rather than replace, the human touch in customer service.

When customers need more than a scripted response, blending technology with human expertise ensures a seamless, efficient service experience.

To achieve this, be strategic about what to automate. Use AI and self-service tools to manage repetitive queries, such as order tracking, while reserving human agents for high-value interactions that require empathy, problem-solving, or personalized support.

Unify customer data to deliver faster and more personalized support

Connect your digital customer service tools to bring scattered customer data and feedback from social media, live chat, emails, and other channels into one place, giving agents instant access to key customer details.

Use AI agents and automation to update this data in real-time, ensuring agents always have the latest context, including insights from feedback. This allows them to deliver seamless, personalized customer service across channels, where customers never have to repeat themselves.

Here’s how Syncfusion,  a software company, utilizes BoldDesk customer service software to collect customer feedback after every support ticket is closed.

Examples of digital customer service from real brands

Have you ever had a frustrating experience when interacting with a brand online? If so, you’re not alone. Digital customer service, when mismanaged, can lead to confusion, delays, and dissatisfaction.

On the flip side, many brands have mastered the art of digital support, delivering seamless, efficient, and customer-centric experiences that set them apart.

Here are some top companies that excel in digital customer service and what you can learn from them.

Features to consider when selecting a digital customer service tool

Selecting the best digital customer service platform is the first step to delivering positive digital customer service experience.

An ideal tool for offering support online should have the following characteristics:

AI assist tools and automation: The tool you select should incorporate AI assist and automation tools to complement agents and streamline repetitive processes like ticket sorting and sending notifications.

Scalability: As your customer base expands, the platform should be flexible enough to meet growing customer needs without compromising on efficiency.

Integration options: Digital customer service tools must sync with other digital apps to improve efficiency in service delivery and ensure streamlined customer interactions.

Multilanguage support: To allow you to assist many customers online, the tool should include an option to translate text or voice across multiple languages in real time.

Omnichannel support: A unified inbox to consolidate and manage all customer inquiries from live chat, email, and social media on a single platform.

Reporting and analytics: The tool should track key performance indicators (KPIs) to help you determine areas for improvement in your digital strategy.

Data privacy and security: It’s crucial for the platform to comply with business regulations and secure customer data from breaches.

Reinforce your digital customer service with right software

Effective customer service is crucial to building strong customer relationships and enhancing business growth.

Identify the right software with omnichannel support to provide consistent assistance and support across multiple digital channels.

BoldDesk® is the best customer service tool in the market today. Its first-class features help businesses streamline processes and manage interactions. It integrates seamlessly with well-known digital customer service productivity tools, empowering agents to deliver top-notch support.

Reach out to our support team to arrange for a live demo and experience how BoldDesk® can strengthen your support.

Sign up for a 15-days free trial today!

We hope this article gave you a clear understanding of digital customer service and its importance in today’s business world. Feel free to share your thoughts in the comment section below. We would love to hear from you.

Related articles

• SaaS Customer Support: A Comprehensive Guide
• SaaS Customer Success: Best Practices, Importance, and Tools
• Omnichannel Customer Service: Definition and Details

FAQs

1. How does digital customer service improve customer satisfaction?

Digital customer service boosts satisfaction by offering faster responses, 24/7 support, and personalized solutions through multiple channels. It also enables proactive communication and feedback collection, ensuring a smoother and more engaging customer experience.

2. What is the difference between traditional and digital customer service?

Traditional customer service involves phone calls, one-on-one interactions, and physical mail. Digital customer service provides support via online platforms such as social media, live chat, email, and automated chatbot.

3. What are the top five skills you require to improve your digital customer service?

To improve your digital customer service, you require the following skills:

• Effective communication
• Active listening
• Technical proficiency
• Problem-solving
• Adaptability